🚀 Project Manager Cheat Sheet
Your guide to managing projects efficiently from start to finish
Project Life Cycle
Initiation:
• Define project goals and objectives
• Identify stakeholders and resources
Planning:
• Develop detailed project plan
• Set timelines, budgets, and milestones
Execution:
• Coordinate people and resources
• Monitor project progress
Monitoring and Controlling:
• Track project performance
• Adjust plans as necessary
Closing:
• Finalize all project tasks
• Deliver completed project to stakeholders
Project Scope & Deliverables
• Defines project objectives and deliverables
• Sets boundaries for what is included in the project
Deliverables:
• Tangible outputs produced during the project
• Must be specific, measurable, and time-bound
Scope Creep:
• Uncontrolled changes or continuous growth in project scope
• Managed through scope change control
Risk Management
• Detect potential risks early
• Engage stakeholders to assess risk areas
Risk Mitigation:
• Develop strategies to reduce risk impact
• Regularly reassess risks throughout the project
Risk Response Planning:
• Create contingency plans
• Assign risk owners to specific issues
Project Schedule Variance, Milestone Completion, Time to Market
Budget Variance, Cost Performance Index (CPI), Earned Value
Scope Creep, Deliverable Completion Rate, Change Requests
Defects, Rework Rate, Customer Satisfaction
Project Scheduling Tools
• Asana
• Trello
• Wrike
• Smartsheet
Collaboration & Communication
• Microsoft Teams
• Zoom
• Google Workspace
• Confluence
Reporting & Analytics Tools
• Power BI
• Google Data Studio
• ClickUp
• Monday.com
Planning & Prioritization
• Break down complex tasks into manageable steps
• Prioritize work based on impact and urgency
• Regularly update schedules and resources
Risk Mitigation
• Develop mitigation strategies early
• Continuously reassess risks
• Keep stakeholders informed
Communication
• Provide regular updates on progress and challenges
• Foster collaboration across teams